Vacancies

13 Records Found.

Client booking ref: 18661_CR_FTC
Added: 17/11/2017

Administration Officer - 12 month FTC £27k + excellent benefits

A renowned regulatory body based in stunning offices in central London is looking for an experienced Administration Officer to join their Adjudication Department along with 3 other Administration Officers. This department is responsible for the organisation of company hearings which are important to the regulation and discipline of its members.

The Job

On a day to day basis, you’ll be involved in the following:

• Answering telephones, dealing with incoming and outgoing post, booking couriers and monitoring the team inbox

• Raising purchase orders and processing invoices for the department

• Booking venues and organising facilities for meetings and hearings

• Maintaining and updating databases and spreadsheets

• Booking travel for panel members and staff

• Publishing items on the website

• Ordering stationery for the department

The Person

We’re looking for someone who:

• Has proven experience working in an administrative role, preferably within the regulatory environment

• Is educated to A Level or equivalent – a degree would be advantageous

• Has strong all-round Microsoft Office skills with practical experience of Oracle and/or Access databases

• Experience working within a KPI/target driven environment

• Has the ability to work on own initiative, under pressure, meet tight deadlines and prioritise multiple demands at the same time

• Has demonstrable experience working in an environment where accuracy and attention to detail is paramount

• Has strong interpersonal skills, diplomacy and the ability to work effectively with internal and external stakeholders

In return for your hard work and dedication to both the role and company, you will be offered flexible working hours and fantastic benefits to include private health, an excellent pension and many more.

If you’re available immediately and are happy to work in a 12 month fixed term contract until November 2018 you have the above skills and experience, don’t delay, apply today!
Click here for futher info and to send your CV
Client booking ref: CS- Fashion T/P
Added: 17/11/2017

Administrator in Fashion - Up to £25K

Our client is a high end fashion designer with offices and showrooms in London, Paris and Hong Kong.

The London office is looking for a bright outgoing person to join their busy design team.

The duties will include;

General Administration

Reception Duties

Meeting and Greeting clients

Dealing with couriers

Booking flights, taxis and assist with booking events

Printing, binding, packing garments, and generally assisting the busy office of 40 people.

The hours are 9/6 Monday to Friday and dress code is - any thing goes!

If you have an interest in fashion, have some office experience and ideally have experience of working within the fashion industry then this could be the role for you.

The client is looking for someone that is happy and available to temp to perm straight away.

You need to be confident, have a sophisticated personality, be flexible and a team person.

Please note longer working hours will be needed in the build up and during London Fashion Week.

Interested?? Email me your CV with a covering letter explaining why this is the perfect role for you.

Salary is between £20,000 and £25,000 and the nearest tube station is Farringdon.

Click here for futher info and to send your CV
Client booking ref: 18660_CR_PERM
Added: 17/11/2017

Administration Officer £27-30k + excellent benefits

A renowned regulatory body based in stunning offices in central London is looking for an experienced Administration Officer to join their Monitoring Department to support the team members both in the UK and abroad. The Monitoring Department is responsible for promoting high standards of professional conduct among the regulatory body’s members globally. The monitoring of members is done through both visits and desktop monitoring.

The Job

On a day to day basis, you’ll be involved in the following:

• Answering telephones, dealing with incoming and outgoing post, monitoring the team inbox, taking minutes and processing invoices

• Booking rooms and organising facilities for meetings

• Maintaining and updating databases and spreadsheets

• Preparing, formatting, analysing and finalising reports and management information

• Maintaining, recording and compiling papers

• Providing regulatory information on members and firms

The Person

We’re looking for someone who:

• Has proven experience working in an administrative role, preferably within the regulatory environment

• Is educated to A Level or equivalent – a degree would be advantageous

• Has strong all-round Microsoft Office skills in particular Word and Excel for use in management information, data and reporting

• Has the ability to work on own initiative, under pressure, meet tight deadlines and prioritise multiple demands at the same time

• Has demonstrable experience working in an environment where accuracy and attention to detail is paramount

• Has strong interpersonal skills, diplomacy and the ability to work effectively with internal and external stakeholders

In return for your hard work and dedication to both the role and company, you will be offered flexible working hours and fantastic benefits to include private health, an excellent pension and many more.

If this sounds like the sort of role you could really get your teeth stuck into and you have the above skills and experience, don’t delay, apply today!
Click here for futher info and to send your CV
Client booking ref: CS-18340
Added: 17/11/2017

EA - Executive Search £42K

We are looking for a dynamic and ambitious EA to join a leading global award winning consultancy in the heart of London, close to Green Park and Charing Cross stations.

This may be your next step role, moving from PA to an EA role. You will be ready to take the next step and commit to the business.

This is a 1;1 role supporting one of the specialists Partners in the business

. The role consists of diary management and creation of high quality documents.

Support the other EA’s and work together as a team to ensure all work is done to the high standards of the company

Person Specification;

•This role will suit a flexible, hard working, organised and dedicated individual who has the enthusiasm and willingness to get to know the business

•You will be able to adapt your way of working and always happy to ask question and keep up to date

•You will have an interest and understanding of psychology

•You will need to be a bright team player, who will thoroughly enjoy a structured and process driven but fast-paced role

•You will be able to: prioritise, be proactive, think ahead, anticipate problems and take on high levels of responsibility, deal effectively with senior people internally and externally.

•Thrive in demanding atmosphere and under pressure

•Possess a robust yet calm personality;

•Resilient;

•Flexible attitude,

•Common sense,

•Enthusiastic and confidence,

•Ability to drive tasks forward

•Reliable

Technical Skills/Competencies;

•A level qualification as minimum or equivalent

•Excellent communications skills (written and verbal)

•Strong previous experience working in PA or EA capacity

•Proven capacity to operate under pressure when dealing with senior people

•Strong organisational skills, ability to multi-task and prioritise - able to be 2 steps ahead

Person Spec;

•Very well presented, articulate, and polished.

•Excellent communication skills

•Solid PA / EA/ administrative skills

•Good eye for detail and able to problem solve

•Proactive

•Flexible approach and 'can-do’ attitude

•Excellent interpersonal skills

•Able to adapt your way of working to suit those around you.

•Not a clock watcher

Packages: Advanced level Word, Excel, PowerPoint and Outlook

Skills: minimum 55wpm typing

Experience working within corporate environment would be advantageous

(Please note that due to the high number of applications we get to each role, we can only get back to applicants who are invited in for interview, on the status of their application).

Click here for futher info and to send your CV
Client booking ref: CR- 18608
Added: 17/11/2017

Events Assistant - 6 Month Maternity Cover - Up to £25K

A renowned global knowledge and information sharing company is looking for an experienced Events Assistant to join their team on a 6 month maternity cover to start ASAP (so you must be available immediately).

This is a fantastic opportunity for someone with proven events experience who is looking to work with a friendly and approachable team.

Working alongside the Events Producer, as Events Assistant it will be your role to execute successful London events to showcase the company to a tailored audience as part of its marketing strategy.

As Events Assistant your responsibilities will be as follows:

•Managing the administration of all events to include invitation and confirmation emails, chasing outstanding responses and keeping the database up-to-date

•Sourcing new suppliers to include new and unusual venues and conducting site visits

•Working with external venue search company to put together venue proposals for large-scale events

•Sourcing tickets for client entertainment and networking Getting sign-off on all associated

contracts for each event Budget management for each event and bench-marking costs across events to ensure value for money

•Being the go-to person and managing all behind the scenes activity to ensure the smooth-running of each event Building a varied network of contacts and following up after each event

•Building and maintaining knowledge of best practice in relevant marketing and events outside of the organisation and using this information to enhance future events

•Working closely with the PA's within the company on global internal events

To be considered for this fantastic role, you must have proven experience in hospitality and both small and large-scale events, enjoy both the customer facing and administrative side of an Events Assistant role and have marketing automation/CRM experience.

If you’re available IMMEDIATELY, you have the above relevant experience and you’re happy to do a 6 month maternity contract, don’t delay, apply now!

(Please note that due to the large number of applications we receive, we are only able to get back to successful candidates on the status of their application).

Click here for futher info and to send your CV
Client booking ref: CS- 18611
Added: 17/11/2017

Administrator - One year contract to start ASAP- £25K

Administrator - One Year Fixed Term Contract

We have a leading not for profit organisation based close to Baker Street station looking for an experienced administrator to join them on a one year contract.

They are looking for a responsible and competent administrator to provide a high level and timely administrative support to one of the busy departments.

The role includes:

• servicing a number of high level committees and their related working groups; includes arranging the meetings, minutes, preparing agenda and papers

• organising the annual lay employees’ conferences; includes managing the online booking system, web pages and administering the planning group

• servicing the Forum meetings

• supporting the work of various work streams in the company

• providing administrative support to various chaplaincies; including managing the various listings and yearly updates for records

• assist with generic travel arrangements and financial processes

• managing physical, electronic and web-based records

To be considered for this role, you will be self-motivated, hardworking and reliable, with good time management skills.

You should possess excellent written and verbal communication skills and have strong organisational skills with the ability to multi-task.

This role is based within a team of five who work quite closely together, and they would be looking for an effective team player.

Experience of servicing committees and managing events is also advantageous. Ideally, we would like someone that is available for an immediate start.

This role is based in the HQ of a faith related non profit organisation

Click here for futher info and to send your CV
Client booking ref: CS-18421
Added: 17/11/2017

PA to Chairman of World Leading Hospitality Company £30-40k

One of the UK and US leading hospitality companies are looking for an experienced PA to the Chairman.

The role is extremely diverse and you will need to be able to work pro-actively and autonomously.

You will have lead projects before, managed a small team and have office management experience.

Duties and tasks:

•To provide full business and personal assistant support the to chairman.The role is spilt 70% business and 30% personal.

Business PA-

•You will manage his office

•Sole charge of chairman’s inbox, drafting and sending his replies.

•Main point of contact in the office between UK and New York for senior staff.

•Extensive diary management, meeting planning and co-ordination

•Tracking progress of live business and reporting week by week

•Priorities for Chairman and flag urgent attentions

•Extensive travel plans for him and the office

•Bookkeeping, expenses, credit cards, bills

•Manager the head office and Receptionist

•Maintain office facilities

Personal PA-

•All appointment and scheduling, dinner parties, day trips, school timetables

•Oversee credit cards and invoices for the house.

•Research and purchase of personal gifts

•Household staff recruitment and overseeing

•Knowledge of and assisting with purchases with private art and wine collection

•Passport and visa

•Travel and holiday plans

Experience Essential:

•To have previous experience as a private and business PA for at least 3 years

•You will have experience of working for a large business corporation.

•You will be a graduate and have perfect written and verbal communication.

•To have managed people previously

Person Spec:

•To be diplomatic and discrete. With accuracy and attention to detail.

•Perfect written and verbal communication.

•Able to speak French a plus

•Interest in the industry and the arts

•Able to socialise and communicate to high net worth individuals

•You will be confident, hard-working and show strength of character

•Touch typing and excellent IT skills

Click here for futher info and to send your CV
Client booking ref: CR-18628
Added: 13/11/2017

Office & Facilities Manager in Creative £35-40k

Are you an Office Manager or Facilities Manager looking for a new challenge?

We have a fantastic opportunity for an upbeat and pro-active Office & Facilities Manager with proven experience to join a publishing & TV production company in the heart of London.

This is a sought-after opportunity for an Office/Facilities Manager with proven experience in health & safety, managing supplier contracts, maintenance budgets, fire safety and building projects to work in a diverse role where no two days are the same.

Here’s a bit of what you’ll be doing as Office & Facilities Manager:

•Ensuring the buildings are kept in tip-top condition, tidy and adhering to health & safety standards at all times

•Ensuring the company is compliant in all things health & safety

•Managing all office moves and building projects

•Being pro-active in responding to any buildings emergencies from a leaking tap to a bird getting stuck in the roof (highly unlikely we know!)

•Responsibility for the security of the building and managing the manned guarding services and security systems

•Maintaining excellent working relationships with suppliers, and managing all associated budgets and contracts

•Giving new starters inductions on the buildings and health & safety training

•Managing the two Receptionists, ensuring they are happy and motivated and working well as a team

This role needs someone who is always happy to go above and beyond the call of duty in everything they do. You'll get to know everyone in the company so you must be a real people person who enjoys everything from managing people to ensuring the working environment is ready for everyone to enjoy.

If that all sounds pretty good to you, don't delay, apply now!

The salary for this position is £35-40k.

****Please provide a short, INFORMAL cover letter with your application. We want to get a feel for your personality, so please tell us why you think you'd be great for this role and don’t hold back!****

(Please note that due to the high number of applications we get to each role, we can only get back to applicants who are invited in for interview, on the status of their application).

Click here for futher info and to send your CV
Client booking ref: CR-18615
Added: 10/11/2017

Team Assistant in Creative £25K

A fantastic global award-winning advertising agency has a unique and sought-after opportunity for a Team Assistant to support one of their busy account teams on an initial 12 month fixed term contract to start IMMEDIATELY.

As Team Assistant it will be your job to do the below:

•Diary management, expenses and travel booking for Dan and Vicky

•Putting together PowerPoint presentations

•Being the go-to person for the team

•Organising team socials

•Managing starters and leavers and birthdays

•Monitoring holiday & sickness

•General administration

•Setting up systems and processes to ensure the smooth-running of the team

•Document creation and editing in Word, PowerPoint and Excel for presentations

•Organising couriers and car travel

•General ad-hoc duties as required

What they're looking for in you:

This is a fast-paced environment, so you must have had experience working as a PA / support role within a creative, media, production or design agency in the past. Additionally, you must have the below:

•Good Microsoft Office skills including Word, Excel, PowerPoint and Outlook

•The confidence to work on your own initiative

•High organisational skills with great attention to detail, accuracy and consistency

•Excellent communication skills at all levels

This company offers a fantastic working environment, lots of social events to get involved with and a great team to work for. This is a fantastic opportunity to step up to the next level where you will face a variety of different challenges each day.

(Please note that due to the large number of applications we receive, we can only get back to successful candidates on the progress of their application.)

Click here for futher info and to send your CV
Client booking ref: CS-18287
Added: 10/11/2017

EA with Office Manager Duties £40-45K

We have an opportunity working in the corporate head office of an innovative international company walking distance from both Charing Cross and Waterloo. They are looking for an experienced EA to join their London office.

The company specialise in chemical manufacturing and have offices in Europe and America.

This corporate company with about 20 employees in their London Office is looking for a confident, calm EA to assist the CEO, FD and Operations Director.

You also need to be experienced in arranging international travel, preparing board papers, presentations and of course managing 3 ever changing diaries.

You will also be in charge of running the office including all the H&S, office moves, supplier contracts, fire certificates, compliance for the office as well.

This office is home to the board of Directors and other senior personnel.

If you speak Dutch - that's a bonus

Hours are 9 to 6

Email me your CV now !

(Please note that due to the large number of applications we receive, we can only get back to successful candidates on the progress of their application.)

Click here for futher info and to send your CV
Client booking ref: SI- 18342
Added: 10/11/2017

PA/Executive Team Asst £28K

A lovely opportunity has arisen working for a leading property company in Central Watford

Your role will be working alongside an EA and another PA to support the Executive Team, you will have direct responsibility for the Property Director and Legal Counsel but will also cover the PA to the CEO during holidays etc.

You must have PA experience and be looking to work in a corporate but friendly environment.

Duties will include

• Organising meetings including organising the catering and presentation equipment

• Keeping the outlook diary.

• Monitoring the inbox

• Assisting in the preparation of board papers and organising the board meetings

• Producing documents on Word, Excel and PowerPoint

• Processing expenses

• Submitting the Annual Returns

• Liaising and building relations with senior personnel and their PA internally and externally.

• Team orientated, willing to cover the other Executive level PA's

This role will suit an individual with solid PA/Secretarial experience. This is a great team.

On top of the salary their is a generous annual bonus and a great benefits package.

(Please note that due to the large number of applications we receive, we are only able to get back to successful candidates on the status of their application)

Click here for futher info and to send your CV
Client booking ref: CS-18604
Added: 10/11/2017

Part Time Receptionist - Music Industry £14K

Working for a company who work closely with the UK music industry you will be the first point of contact for the organisation. This role is to work on a part time basis from 12pm-6pm Monday to Friday.

Your duties will be.

•Meet and greet visitors

•Answer the switchboard and take messages

•You will often open close the office. On a daily basis you will do a floor walk on the office to ensure everywhere is stocked with stationery and supplies and that the meeting rooms are tidy and ready for the next day.

•Booking meeting rooms and organising catering

•Assisting the Office Manager and some departments with basic administration.

This is a great opportunity which would suit a bright and outgoing Receptionist with a sunny personality who naturally makes people feel welcome and looked after. If you have a keen interest in the music industry it would be an advantage.

You need to be specifically looking for a part time role.

(Please note that due to the large number of applications we receive, we are only able to get back to successful candidates on the status of their application)

Click here for futher info and to send your CV
Client booking ref: CS-18616
Added: 10/11/2017

PA to CEO £45K

This Global technology/engineering company part of a FTSE 100 Group based in the heart of Central London are seeking Senior PA to support the newly appointed CEO. This is a very exciting time to join this expanding company.

As PA to the CEO you will book extensive and sometimes complex travel, organising meetings across time-zones and keep the diary. You will organise conferences for the business and may get the opportunity to travel with the CEO from time to time.

The ability to think ahead and ensure that the CEO is fully prepared for meetings etc is essential.

In addition you will provide support to the CFO and the Head of Legal.

Based in stunning offices in Central London, this is the corporate Group Head Office with approximately 100 staff.

The successful candidate will probably be a calm and organised PA with strong experience working at Director level. Ideally candidates need to have a relatively steady work history, in a fast moving and commercial organisation. A fantastic eye for detail is essential.

The CEO sits on the Executive Committee and experience working within a PLC would be useful but isn't essential.

Along side the salary and great working environment the company offer a competitive and attractive benefits package which includes a discretionary bonus.

Please forward you CV making it clear that you have the key skills and experience.

(Please note that due to the large number of applications we receive, we can only get back to successful candidates on the progress of their application.)

Click here for futher info and to send your CV