Vacancies

23 Records Found.

Client booking ref: HU- SharePoint
Added: 08/12/2017

SharePoint Project Leader for Management Consultancy

Do you have extensive knowledge on SharePoint and InfoPath?

Are you able to compile detailed user documentation?

Are you available to start immediately on a 3-month FTC?

Our client is a management consultancy based in the heart of the city.

They are working with a major bank in Canary Wharf to update and consolidate their engineering database- transferring all data on to a centralised SharePoint Database.

Responsibilities:

•Completing the finalisation of the data transfer onto SharePoint, via InfoPath.

•Spearhead for a new interactive dashboard for all employees. This will allow each employee to view reports and data with ease.

•Finally produce a user manual for the bank when handing over.

This is a standalone role within the bank; however, you will be in regular contact with our client, the management consultancy.

You will be reporting to a very Senior member of the Global engineering department at the bank.

You must be able to ask the difficult questions, liaise with senior members of staff and be a team player.

This role inevitably involves tying up a lot of loose ends as they are in the final stage of their project.

The interview process will have you meet the project leader and a technical test at to validate your ability.

The office is state of-the-art and everyone is dressed corporately.

Requirements:

•Advanced SharePoint and InfoPath knowledge is a must

•Someone who is pro-active, reliable and able to hit the ground running

•Good at managing your own workload

•Attention to detail

•Ability to adapt, use your initiate and not afraid to ask difficult questions

Location:

Canary Wharf

Rate:

Dependent on experience

Click here for futher info and to send your CV
Client booking ref: CR-18615
Added: 08/12/2017

Team Assistant in Creative £25K

A fantastic global award-winning advertising agency has a unique and sought-after opportunity for a Team Assistant to support one of their busy account teams on an initial 12 month fixed term contract to start IMMEDIATELY.

As Team Assistant it will be your job to do the below:

•Diary management, expenses and travel booking for Dan and Vicky

•Putting together PowerPoint presentations

•Being the go-to person for the team

•Organising team socials

•Managing starters and leavers and birthdays

•Monitoring holiday & sickness

•General administration

•Setting up systems and processes to ensure the smooth-running of the team

•Document creation and editing in Word, PowerPoint and Excel for presentations

•Organising couriers and car travel

•General ad-hoc duties as required

What they're looking for in you:

This is a fast-paced environment, so you must have had experience working as a PA / support role within a creative, media, production or design agency in the past. Additionally, you must have the below:

•Good Microsoft Office skills including Word, Excel, PowerPoint and Outlook

•The confidence to work on your own initiative

•High organisational skills with great attention to detail, accuracy and consistency

•Excellent communication skills at all levels

This company offers a fantastic working environment, lots of social events to get involved with and a great team to work for. This is a fantastic opportunity to step up to the next level where you will face a variety of different challenges each day.

(Please note that due to the large number of applications we receive, we can only get back to successful candidates on the progress of their application.)

Click here for futher info and to send your CV
Client booking ref: HU
Added: 05/12/2017

Exhibition Administrator £10.20 p/h

Are you interested in working for a Global Exhibition Company?

Do you enjoy providing assistance to ensure the company you work for is as efficient as possible? Are you available to start January 03rd, 2018 on a temp to perm basis?

If so, read on as this role may be perfect for you!

You will be providing Administration support to the Events Sales team; your role will have no sales involved.

On a day to day basis, you will be responsible for ensuring all accounts administration/sales documentation are completed in a timely, efficient manner.

The team is extremely friendly, and on-hand should you have any queries.

The office is state of-the-art and everyone is casually dressed.

Responsibilities:

- Ensure the smooth operation of the event cycle, working together with various teams and departments within the company.

- Invoicing all events

- Manage all legal documentation and ensure that it is distributed to the appropriate parties

- Full management of workload in line with schedule set by Head of Sales Support

- Responding promptly to queries from external parties and representatives

- Compliance with events policy, procedures and overseas regulatory requirements

- Customer account maintenance and assisting with improving the procedures

Requirements:

- Previous admin experience

- Excel Intermediate (minimum)

- Good at working within a team

- Attention to detail, ability to adapt, pro-active and a self-starter.

Location:

Paddington

Rate:

£10.20 per hour

Click here for futher info and to send your CV
Client booking ref: CR- 18668
Added: 05/12/2017

Bilingual Customer Services Assistant £21k

Are you a French, Spanish or Italian speaker looking for full-time work within the hospitality and tourism industry and happy to work weekends?

A leading seller of tickets for London attractions is looking for someone reliable, flexible and ready to get stuck-in to work in one of their ticketing offices in central London.

You must be happy working on your feet for much of the day, be a quick worker who enjoys routine work and have basic IT knowledge as you will be required to use their specialist software. Main duties will include supplying tickets, queue control and offering advice on where to go and directions to various attractions when asked. Additionally you will cover for the manager when she is on holiday or out of the office, so you must be happy to step up and take charge when required.

This is a great opportunity for someone who is looking for flexible work who would like to utilise their language skills in a friendly environment and is happy working weekends.

Hours of work tend to be 9.30-5pm. You may sometimes be required to work additional days for which you will either be paid overtime, or you can take time off in lieu. If you’re looking to work 5 days a week to include weekends, but with flexible days during the week, don’t delay, apply now!

***Please note that we are unable to get back to candidates on the progress of their application unless they have been invited for interview***

Click here for futher info and to send your CV
Client booking ref: CR- 18663
Added: 04/12/2017

Receptionist in PR £20-21k

An award winning luxury PR agency is looking for a friendly and pro-active Receptionist to join their busy team.

Based in their stylish offices in central London, as Receptionist there will never be a dull moment as you’ll be spinning lots of plates doing the below:

• Welcoming all guests and visitors to the agency

• Answering incoming calls and transferring as appropriate

• Booking meeting rooms and ensuring they are ready for visitors at all times

• Managing catering for all external meetings

• Helping organise both client and staff events and parties

• Keeping the reception area tidy

• Liaising with all members of the agency

• Providing junior secretarial support to the PA and administration team

• General administration

This Receptionist role is a truly fantastic opportunity to join a lovely PR agency who really look after their staff. With a flat structure, a team who really pull together and a fun yet hardworking environment, this is a great opportunity to really be at the heart of this fantastic PR agency where you will learn lots.

To be considered for this role, you will have some reception experience under your belt, in addition to knowledge of, or at least an interest in, luxury PR. If you’re looking for a busy role where you’re not just sat behind a desk all day and you love luxury PR and keep up-to-date with the latest luxury trends, apply now!

To apply for this amazing Receptionist opportunity, please provide a short cover letter with your CV explaining why you’re interested in the role.

(Please note that due to the large number of applications we receive for each role, we are only able to get back to candidates who have been invited in to register with Bis Recruit on the progress of their application).
Click here for futher info and to send your CV
Client booking ref: CR- 18666
Added: 04/12/2017

PA/Office Manager in Marketing

Are you an Office Manager/PA with significant experience who is looking for a new challenge? We have a fantastic opportunity for an upbeat and pro-active Office Manager & PA to CEO with proven experience to join a fantastic marketing agency in their funky London offices.

Here’s a bit of what you’ll be doing as Office Manager/PA:

• Ensuring the buildings are kept in tip-top condition, tidy and adhering to health & safety standards at all times

• Managing all building projects

• Being pro-active in responding to any buildings emergencies from a broken boiler to a senior manager’s desk which suddenly only has three legs (it could happen!)

• Maintaining excellent working relationships with suppliers, and managing all associated budgets and contracts

• Managing the front of house reception team and ensuring their skills are utilised efficiently

• Although the CEO is fairly self-sufficient, you will be doing diary management (which is ever-changing), international travel booking, minuting meetings, expenses and other ad-hoc tasks

• Organising, along with a chosen committee, company social events to include the Christmas party

This role needs someone who is happy in a dual role and really enjoys both office management and PA work. You'll get to know everyone in the company so you must be a real people person who enjoys everything from managing people and ensuring the working environment is ready for everyone to enjoy, to being the lynchpin and go-to person for the busy CEO. If that all sounds pretty good to you, don't delay, apply now!

The salary for this position is £40k + benefits.

(Please note that due to the high number of applications we get to each role, we can only get back to applicants who are invited in for interview, on the status of their application).
Click here for futher info and to send your CV
Client booking ref: PA_CR_ADVERTISING
Added: 04/12/2017

EA to Partners in Advertising £35-40k

Are you an outgoing and passionate EA with proven experience within the media or creative industries?

Are you looking for a new challenge in a role where what you think really counts, the company feels like a family and everyone thrives on a bit of (positive) chaos and disruption?...

Are you looking to be part of a culture where people always come first and everyone works collaboratively for your valued clients?

Do you want to make a difference and influence the agency experience that your clients receive?

Do you have the gravitas yet discernment to pull people into line but know when to take a step back?

If the answer’s yes to these questions - Great! Read on…

In this fantastic role, you’ll be looking after 3 lovely yet busy Managing Partners to include the CEO, Head of Creative and Head of Strategy.

You’ll be doing the usual PA/EA duties; travel booking, diary management, event organising, expenses, minute taking, timesheets and some personal work.

You’ll be at the core of everything that’s going on with the partners, the agency and within the office; the eyes and ears.

You will additionally oversee the work of an Office Assistant who ensures the office space is in tip top order.

There will be other tasks and project work to take on, so lots to keep you busy in this varied role!

Importantly, to fit in well with this fantastic agency you must be flexible, not precious, be professional but not corporate and outgoing, not a wall flower.

If you’re an experienced PA/EA and you’d like to be part of a successful ad agency with a fantastic culture, client list and potential, don’t delay, apply now!

Click here for futher info and to send your CV
Client booking ref: 18662_CR_PA
Added: 24/11/2017

PA/Team Assistant in Media £27k + excellent benefits

A fantastic Global Media Agency with an amazing client list is looking for a PA to 4 Managing Partners and their team of approximately 30 to start in their funky London offices as soon as possible.

This is a fast-paced environment, so you must have had experience working as a PA/Team Assistant within a similar setting in the past and it is imperative you have significant experience booking complex international travel and visas.

PA responsibilities to the 4 Partners will include:

• Complex international travel bookings and itineraries including visa applications

• Extensive diary management

• Ad hoc inbox management

• Document creation and editing in Word, PowerPoint and Excel

• Arranging internal and external meetings including catering

• Organising client lunches and meetings

• Booking restaurants and sourcing venues

• Organising couriers and car travel

• Submitting expenses and timesheets

• General ad hoc duties as required

Team Assistant Responsibilities:

• Managing the new starter and leaver process

• Managing team attendance records, sick forms and visitor logs

• Worldwide travel booking and visa applications

• Liaising with other teams within the company on various projects

What they're looking for in you:

• Experience booking complex international travel and visas

• Previous experience working as a PA/Team Administrator in a fast-paced environment for a large team

• Excellent Microsoft Office skills including Word, Excel, PowerPoint and Outlook

• Confidence to work on own initiative and with limited supervision

• Highly organised with great attention to detail, accuracy and consistency

• Excellent communicate skills, both oral and written

• A quick learner who enjoys overcoming challenges

• Switched on, focused and calm under pressure

• Strong team player

This company offers a fantastic benefits package, lots of social events to get involved with and a great working environment in their amazing central London offices with one of the best views in London! This is a great opportunity to step up to the next level where you will face a variety of different challenges each day.

(Please note that due to the large number of applications we receive, we can only respond to successful applicants on the status of their application).
Click here for futher info and to send your CV
Client booking ref: HU
Added: 24/11/2017

Part Time Property Receptionist - Temporary Ongoing £10 p/h

Our client is a Property Management company based in the heart of Oxford Circus.

They are looking for a temporary part time front of house concierge who can meet and greet, transfer calls, assist with administration, ensure cleaning rotas are up to date and work closely with contractors.

You must have previous reception experience and be used to giving 5* service.

This role is a part time position, the days of work will be half days on Monday and Tuesday.

Responsibilities:

- Manage the building reception front desk

- Assist with administration

- Produce the cleaning rotas

- Ensure all contractors are managed according to building policy

- Offer a 5* customer service to residents

Requirements:

- Previous reception experience

- Hands on administration

- If you have some experience of building management or facilities, this would be ideal

- Good MS Office skills

Location:

Oxford Circus

Rate:

£10 per hour

***Due to the high number of applications we receive, you will only be contacted if you have been successfully shortlisted. Thank you for your cooperation***

Click here for futher info and to send your CV
Client booking ref: HU
Added: 24/11/2017

Creative Consultancy Finance Administrator - London Living Wage!

A fantastic creative consultancy based in West London are looking for an experienced finance/billings administrator.

This booking is to start as soon as possible and will last a month.

You must have previous finance administration experience, and ideally have worked in the creative sector before, however this is not a requisite!

It is such a friendly team and lovely working environment.

Responsibilities:

Billings - issue client invoices

Payables- Verify supplier invoices against bookings

Collaborating with media team to resolve booking queries

Assist on other duties as delegated from time to time

Working with spreadsheets

Requirements:

Finance administration experience

Data input experience

Team player

Rate:

£10.20 per hour

Location:

West End

Click here for futher info and to send your CV
Client booking ref: HU
Added: 24/11/2017

Flexible Ad Hoc Customer Service Position £9.75 p/h

Are you looking for a flexible ad-hoc, part-time job you can fit around studies, acting, a part-time job or something else? If the answer’s yes, we could have just what you’re looking for!...

A leading seller of tickets for London attractions is looking for extra occasional staff to work in one of their ticketing offices in central London.

You must be happy working on your feet for much of the day and have basic IT knowledge as you will be required to use their specialist software.

Main duties will include supplying tickets, queue control and offering advice on where to go and directions to various attractions when asked.

Hours of work tend to be 9.30/10am - 4/5pm.

If you’re looking to work the odd day here and there, apply now!

***Please note that we are unable to get back to candidates on the progress of their application unless they have been invited for interview***

Click here for futher info and to send your CV
Client booking ref: HU
Added: 24/11/2017

Receptionist/Office Coordinator

Want to join a fab agency?

We are a boutique recruitment firm based in Marylebone and are looking for a full time Receptionist and Administrator to join the team on a temp to perm basis.

The BIS team are dynamic, easy to get along with and you could even say quirky! We are extremely friendly and need someone similar to join!

In this position you will be meeting and greeting all visitors through our door, both clients and candidates. You must be professional, polite and ideally have some customer experience.

You will be the candidate liaison officer; managing all of their paperwork, compliance, organising the temps party and looking after their wellbeing.

Our beautiful office also needs looking after. We need you to get in promptly each morning, open the office up, set up the meeting rooms with fresh water and up to date magazines.

The stationery you will need to manage and of course looking after the levels of milk in the fridge- we are all huge tea drinkers with every tea under the sun in the cupboard!

The hours for this role are 8.45AM- 5.30PM and the salary is dependent on experience.

If you would like to hear more, please send your CV into me for consideration.

*** Due to the high number of applications we receive you will only be contacted if you have been successfully shortlisted. Thank you for your understanding***

Click here for futher info and to send your CV
Client booking ref: HU
Added: 24/11/2017

Corporate Receptionist - Temporary £11.00 p/h

An award-winning city based Market Research Agency are looking for a temporary receptionist and administrator to join the team immediately.

You must have previous reception experience and enjoy a very busy and dynamic environment. This company has office all over the world, and their clients are global too.

Responsibilities:

- Manage the reception area alongside the other receptionist

- Meet and greet all visitors

- Organise and prepare all meeting rooms

- Office management, ensuring office running smoothly

- Some travel organisation, overflow from the team of PA’s

Requirements:

- Previous reception experience is needed

- Excellent MSOffice skills

- An outgoing personality and someone who enjoys a very busy environment!

Location:

The City

Rate: £11 per hour ***Due to the high number of applications we receive, you will only be contacted if you have been successfully shortlisted. Thanks for your cooperation and understanding ***
Click here for futher info and to send your CV
Client booking ref: CS-18655
Added: 24/11/2017

PA to CEO in the Music Industry 35K

We have a terrific opportunity to join one of the music industries leading companies.

They are looking for an experienced PA to assist the CEO with all the usual PA duties including diary management, booking international travel, taking minutes & meetings, typing & formatting board papers as well as organising major events.

You are also the Office Manager, managing two receptionists, liaising with the building management team and organising repairs.

You will be the go-to person for all office management inc fire marshal and in charge of Health and Safety.

You need to have solid experience as a PA at board level, ideally have some OM responsibility.

Have an excellent eye for detail, be able to manage multiple diaries and have a love for projects.

The office has 35 employees and the hours are 9.30 to 5.30.

The ideal candidate will have either experience within the music or must have a connection with the industry.

This is an amazing opportunity to join a leading household named company and be part of a busy hub.

Dress code is anything goes.......

If you feel you have the right experience needed and are interested, email your CV with a covering letter explaining why this is the role for you. Please note you really do need to have a covering letter.

Salary is £30,000 to £35,000 plus amazing benefits.

Click here for futher info and to send your CV
Client booking ref: CS- Fashion T/P
Added: 24/11/2017

Administrator in Fashion - Up to £25K

Our client is a high end fashion designer with offices and showrooms in London, Paris and Hong Kong.

The London office is looking for a bright outgoing person to join their busy design team.

The duties will include;

General Administration

Reception Duties

Meeting and Greeting clients

Dealing with couriers

Booking flights, taxis and assist with booking events

Printing, binding, packing garments, and generally assisting the busy office of 40 people.

The hours are 9/6 Monday to Friday and dress code is - any thing goes!

If you have an interest in fashion, have some office experience and ideally have experience of working within the fashion industry then this could be the role for you.

The client is looking for someone that is happy and available to temp to perm straight away.

You need to be confident, have a sophisticated personality, be flexible and a team person.

Please note longer working hours will be needed in the build up and during London Fashion Week.

Interested?? Email me your CV with a covering letter explaining why this is the perfect role for you.

Salary is between £20,000 and £25,000 and the nearest tube station is Farringdon.

Click here for futher info and to send your CV
Client booking ref: 18661_CR_FTC
Added: 17/11/2017

Administration Officer - 12 month FTC £27k + excellent benefits

A renowned regulatory body based in stunning offices in central London is looking for an experienced Administration Officer to join their Adjudication Department along with 3 other Administration Officers. This department is responsible for the organisation of company hearings which are important to the regulation and discipline of its members.

The Job

On a day to day basis, you’ll be involved in the following:

• Answering telephones, dealing with incoming and outgoing post, booking couriers and monitoring the team inbox

• Raising purchase orders and processing invoices for the department

• Booking venues and organising facilities for meetings and hearings

• Maintaining and updating databases and spreadsheets

• Booking travel for panel members and staff

• Publishing items on the website

• Ordering stationery for the department

The Person

We’re looking for someone who:

• Has proven experience working in an administrative role, preferably within the regulatory environment

• Is educated to A Level or equivalent – a degree would be advantageous

• Has strong all-round Microsoft Office skills with practical experience of Oracle and/or Access databases

• Experience working within a KPI/target driven environment

• Has the ability to work on own initiative, under pressure, meet tight deadlines and prioritise multiple demands at the same time

• Has demonstrable experience working in an environment where accuracy and attention to detail is paramount

• Has strong interpersonal skills, diplomacy and the ability to work effectively with internal and external stakeholders

In return for your hard work and dedication to both the role and company, you will be offered flexible working hours and fantastic benefits to include private health, an excellent pension and many more.

If you’re available immediately and are happy to work in a 12 month fixed term contract until November 2018 you have the above skills and experience, don’t delay, apply today!
Click here for futher info and to send your CV
Client booking ref: 18660_CR_PERM
Added: 17/11/2017

Administration Officer £27-30k + excellent benefits

A renowned regulatory body based in stunning offices in central London is looking for an experienced Administration Officer to join their Monitoring Department to support the team members both in the UK and abroad. The Monitoring Department is responsible for promoting high standards of professional conduct among the regulatory body’s members globally. The monitoring of members is done through both visits and desktop monitoring.

The Job

On a day to day basis, you’ll be involved in the following:

• Answering telephones, dealing with incoming and outgoing post, monitoring the team inbox, taking minutes and processing invoices

• Booking rooms and organising facilities for meetings

• Maintaining and updating databases and spreadsheets

• Preparing, formatting, analysing and finalising reports and management information

• Maintaining, recording and compiling papers

• Providing regulatory information on members and firms

The Person

We’re looking for someone who:

• Has proven experience working in an administrative role, preferably within the regulatory environment

• Is educated to A Level or equivalent – a degree would be advantageous

• Has strong all-round Microsoft Office skills in particular Word and Excel for use in management information, data and reporting

• Has the ability to work on own initiative, under pressure, meet tight deadlines and prioritise multiple demands at the same time

• Has demonstrable experience working in an environment where accuracy and attention to detail is paramount

• Has strong interpersonal skills, diplomacy and the ability to work effectively with internal and external stakeholders

In return for your hard work and dedication to both the role and company, you will be offered flexible working hours and fantastic benefits to include private health, an excellent pension and many more.

If this sounds like the sort of role you could really get your teeth stuck into and you have the above skills and experience, don’t delay, apply today!
Click here for futher info and to send your CV
Client booking ref: CS-18340
Added: 17/11/2017

EA - Executive Search £42K

We are looking for a dynamic and ambitious EA to join a leading global award winning consultancy in the heart of London, close to Green Park and Charing Cross stations.

This may be your next step role, moving from PA to an EA role. You will be ready to take the next step and commit to the business.

This is a 1;1 role supporting one of the specialists Partners in the business

. The role consists of diary management and creation of high quality documents.

Support the other EA’s and work together as a team to ensure all work is done to the high standards of the company

Person Specification;

•This role will suit a flexible, hard working, organised and dedicated individual who has the enthusiasm and willingness to get to know the business

•You will be able to adapt your way of working and always happy to ask question and keep up to date

•You will have an interest and understanding of psychology

•You will need to be a bright team player, who will thoroughly enjoy a structured and process driven but fast-paced role

•You will be able to: prioritise, be proactive, think ahead, anticipate problems and take on high levels of responsibility, deal effectively with senior people internally and externally.

•Thrive in demanding atmosphere and under pressure

•Possess a robust yet calm personality;

•Resilient;

•Flexible attitude,

•Common sense,

•Enthusiastic and confidence,

•Ability to drive tasks forward

•Reliable

Technical Skills/Competencies;

•A level qualification as minimum or equivalent

•Excellent communications skills (written and verbal)

•Strong previous experience working in PA or EA capacity

•Proven capacity to operate under pressure when dealing with senior people

•Strong organisational skills, ability to multi-task and prioritise - able to be 2 steps ahead

Person Spec;

•Very well presented, articulate, and polished.

•Excellent communication skills

•Solid PA / EA/ administrative skills

•Good eye for detail and able to problem solve

•Proactive

•Flexible approach and 'can-do’ attitude

•Excellent interpersonal skills

•Able to adapt your way of working to suit those around you.

•Not a clock watcher

Packages: Advanced level Word, Excel, PowerPoint and Outlook

Skills: minimum 55wpm typing

Experience working within corporate environment would be advantageous

(Please note that due to the high number of applications we get to each role, we can only get back to applicants who are invited in for interview, on the status of their application).

Click here for futher info and to send your CV
Client booking ref: CR- 18608
Added: 17/11/2017

Events Assistant - 6 Month Maternity Cover - Up to £25K

A renowned global knowledge and information sharing company is looking for an experienced Events Assistant to join their team on a 6 month maternity cover to start ASAP (so you must be available immediately).

This is a fantastic opportunity for someone with proven events experience who is looking to work with a friendly and approachable team.

Working alongside the Events Producer, as Events Assistant it will be your role to execute successful London events to showcase the company to a tailored audience as part of its marketing strategy.

As Events Assistant your responsibilities will be as follows:

•Managing the administration of all events to include invitation and confirmation emails, chasing outstanding responses and keeping the database up-to-date

•Sourcing new suppliers to include new and unusual venues and conducting site visits

•Working with external venue search company to put together venue proposals for large-scale events

•Sourcing tickets for client entertainment and networking Getting sign-off on all associated

contracts for each event Budget management for each event and bench-marking costs across events to ensure value for money

•Being the go-to person and managing all behind the scenes activity to ensure the smooth-running of each event Building a varied network of contacts and following up after each event

•Building and maintaining knowledge of best practice in relevant marketing and events outside of the organisation and using this information to enhance future events

•Working closely with the PA's within the company on global internal events

To be considered for this fantastic role, you must have proven experience in hospitality and both small and large-scale events, enjoy both the customer facing and administrative side of an Events Assistant role and have marketing automation/CRM experience.

If you’re available IMMEDIATELY, you have the above relevant experience and you’re happy to do a 6 month maternity contract, don’t delay, apply now!

(Please note that due to the large number of applications we receive, we are only able to get back to successful candidates on the status of their application).

Click here for futher info and to send your CV
Client booking ref: CS-18421
Added: 17/11/2017

PA to Chairman of World Leading Hospitality Company £30-40k

One of the UK and US leading hospitality companies are looking for an experienced PA to the Chairman.

The role is extremely diverse and you will need to be able to work pro-actively and autonomously.

You will have lead projects before, managed a small team and have office management experience.

Duties and tasks:

•To provide full business and personal assistant support the to chairman.The role is spilt 70% business and 30% personal.

Business PA-

•You will manage his office

•Sole charge of chairman’s inbox, drafting and sending his replies.

•Main point of contact in the office between UK and New York for senior staff.

•Extensive diary management, meeting planning and co-ordination

•Tracking progress of live business and reporting week by week

•Priorities for Chairman and flag urgent attentions

•Extensive travel plans for him and the office

•Bookkeeping, expenses, credit cards, bills

•Manager the head office and Receptionist

•Maintain office facilities

Personal PA-

•All appointment and scheduling, dinner parties, day trips, school timetables

•Oversee credit cards and invoices for the house.

•Research and purchase of personal gifts

•Household staff recruitment and overseeing

•Knowledge of and assisting with purchases with private art and wine collection

•Passport and visa

•Travel and holiday plans

Experience Essential:

•To have previous experience as a private and business PA for at least 3 years

•You will have experience of working for a large business corporation.

•You will be a graduate and have perfect written and verbal communication.

•To have managed people previously

Person Spec:

•To be diplomatic and discrete. With accuracy and attention to detail.

•Perfect written and verbal communication.

•Able to speak French a plus

•Interest in the industry and the arts

•Able to socialise and communicate to high net worth individuals

•You will be confident, hard-working and show strength of character

•Touch typing and excellent IT skills

Click here for futher info and to send your CV
Client booking ref: CR-18628
Added: 13/11/2017

Office & Facilities Manager in Creative £35-40k

Are you an Office Manager or Facilities Manager looking for a new challenge?

We have a fantastic opportunity for an upbeat and pro-active Office & Facilities Manager with proven experience to join a publishing & TV production company in the heart of London.

This is a sought-after opportunity for an Office/Facilities Manager with proven experience in health & safety, managing supplier contracts, maintenance budgets, fire safety and building projects to work in a diverse role where no two days are the same.

Here’s a bit of what you’ll be doing as Office & Facilities Manager:

•Ensuring the buildings are kept in tip-top condition, tidy and adhering to health & safety standards at all times

•Ensuring the company is compliant in all things health & safety

•Managing all office moves and building projects

•Being pro-active in responding to any buildings emergencies from a leaking tap to a bird getting stuck in the roof (highly unlikely we know!)

•Responsibility for the security of the building and managing the manned guarding services and security systems

•Maintaining excellent working relationships with suppliers, and managing all associated budgets and contracts

•Giving new starters inductions on the buildings and health & safety training

•Managing the two Receptionists, ensuring they are happy and motivated and working well as a team

This role needs someone who is always happy to go above and beyond the call of duty in everything they do. You'll get to know everyone in the company so you must be a real people person who enjoys everything from managing people to ensuring the working environment is ready for everyone to enjoy.

If that all sounds pretty good to you, don't delay, apply now!

The salary for this position is £35-40k.

****Please provide a short, INFORMAL cover letter with your application. We want to get a feel for your personality, so please tell us why you think you'd be great for this role and don’t hold back!****

(Please note that due to the high number of applications we get to each role, we can only get back to applicants who are invited in for interview, on the status of their application).

Click here for futher info and to send your CV
Client booking ref: CS-18287
Added: 10/11/2017

EA with Office Manager Duties £40-45K

We have an opportunity working in the corporate head office of an innovative international company walking distance from both Charing Cross and Waterloo. They are looking for an experienced EA to join their London office.

The company specialise in chemical manufacturing and have offices in Europe and America.

This corporate company with about 20 employees in their London Office is looking for a confident, calm EA to assist the CEO, FD and Operations Director.

You also need to be experienced in arranging international travel, preparing board papers, presentations and of course managing 3 ever changing diaries.

You will also be in charge of running the office including all the H&S, office moves, supplier contracts, fire certificates, compliance for the office as well.

This office is home to the board of Directors and other senior personnel.

If you speak Dutch - that's a bonus

Hours are 9 to 6

Email me your CV now !

(Please note that due to the large number of applications we receive, we can only get back to successful candidates on the progress of their application.)

Click here for futher info and to send your CV
Client booking ref: CS-18616
Added: 10/11/2017

PA to CEO £45K

This Global technology/engineering company part of a FTSE 100 Group based in the heart of Central London are seeking Senior PA to support the newly appointed CEO. This is a very exciting time to join this expanding company.

As PA to the CEO you will book extensive and sometimes complex travel, organising meetings across time-zones and keep the diary. You will organise conferences for the business and may get the opportunity to travel with the CEO from time to time.

The ability to think ahead and ensure that the CEO is fully prepared for meetings etc is essential.

In addition you will provide support to the CFO and the Head of Legal.

Based in stunning offices in Central London, this is the corporate Group Head Office with approximately 100 staff.

The successful candidate will probably be a calm and organised PA with strong experience working at Director level. Ideally candidates need to have a relatively steady work history, in a fast moving and commercial organisation. A fantastic eye for detail is essential.

The CEO sits on the Executive Committee and experience working within a PLC would be useful but isn't essential.

Along side the salary and great working environment the company offer a competitive and attractive benefits package which includes a discretionary bonus.

Please forward you CV making it clear that you have the key skills and experience.

(Please note that due to the large number of applications we receive, we can only get back to successful candidates on the progress of their application.)

Click here for futher info and to send your CV