Vacancies

15 Records Found.

Client booking ref: CR-18673
Added: 22/05/2018

Office Assistant £22-23k

A fantastic global market research agency is looking for a dynamic Office Assistant based on reception to join their successful, growing team. With stunning creative offices overlooking the Thames, this is a varied role ideal for someone with previous reception or administration experience looking for their next new challenge.

Working alongside one other based on reception, the hours of work for this role are on a shift basis of either 8:30am-5:30pm or 9:30-6:30pm Monday - Friday.

To be considered for this role, you must have some previous experience working within an administrative, customer services, reception or hospitality role.

As Office Assistant, you will be doing the below, plus much more:

-Owning front of house, ensuring each day runs smoothly and efficiently

-Answering and transferring calls and taking messages where appropriate

-Ensuring all clients and visitors are well looked after and given a first-class service, 100% of the time

-Dealing with all post, couriers and catering

-Booking the company’s 12 meeting rooms and keeping on top of bookings

-Assisting senior management with domestic and international travel bookings

-Liaising with building security and management and executing company policies

-Organising events around employee engagement, marketing and attracting top talent including roadshows and fairs

-Undertaking ad-hoc projects as required

To succeed in this fantastic Office Assistant position, you must possess the below qualities:

-A hardworking, can-do attitude where no job is too big or small

-Able to cope with a fast-paced, ever-changing schedule and priorities

-Friendly, outgoing and a positive attitude

-Ability to work autonomously

-Superb attention to detail with excellent MS Office skills

-Ability to deal with a variety of people at all levels

-If you have experience in a similar role and you’re looking for an ever-evolving position within operations where no two days are the same, don’t delay, apply now!

(Please note that due to the large number of applications we receive, we can only get back to successful candidates on the progress of their application).
Click here for futher info and to send your CV
Client booking ref: HU
Added: 22/05/2018

Temporary Receptionists for Bank Holiday Cover

We are looking for temporary Receptionists who are available immediately to join our fantastic Temps team!

Are you available immediately and ready to work next week?

We are looking for temporary Receptionists who are available immediately to join our fantastic Temps team for cover over the Bank Holiday period.

All of our clients are based in central London and we work with all industry sectors, from award winning creative clients to leading global fintechs. The temporary bookings we have range from a day to ongoing,and the rates can be anywhere between £9.75 to £11 per hour.

If you have good reception experience please send your CV into us now.

***Please note that you will only be contacted if you have been successfully shortlisted. Thank you for your understanding***
Click here for futher info and to send your CV
Client booking ref: CS-18914
Added: 17/05/2018

Team Secretary (Temp to Perm)

This Property and Construction consultancy firm based near to the vibrant Oxford Street are looking for a Receptionist/Team Secretary to join their expanding team on a Temporary to Permanent basis starting ASAP.

You must be available from Thursday 24th May

If you are a friendly and welcoming individual who strives to provide high level service, then we want to hear from you.

In this varied yet crucial role, duties will include:

-Answering calls in a timely, professional manner and providing information where possible

-Supporting the team, Directors and Associate Directors

-Typing property reports including some audio

-Preparing documents and issuing correspondence

-Diary and UK travel arrangements

-Coordinating meetings in line with Directors requirements and workload

-Providing cover and support for the reception and switchboard teams

-Working closely with the Office Manager on a variety of office related items

The ideal candidate will have great organisational skills, the ability to multi-task whilst remaining calm and professional and be approachable.

Previous property experience is desirable but not necessary.

The hours for this role are 9am-5:30pm, paying between £28-32k.
Click here for futher info and to send your CV
Client booking ref: CS-18718
Added: 15/05/2018

Senior Receptionist £30-40k

A global executive search company in Mayfair is looking for an exceptional corporate Receptionist to join their successful team.

If you are an experienced Receptionist in corporate roles with great attention to detail and customer service experience, then this is the perfect role for you.

You will be working alongside another receptionist in a fantastic building with very high-profile clients. You will need to have excellent customer service skills and be able to demonstrate these daily as you will also be doing some hospitality. The ideal candidate will come from a five-star customer service professional background, be a formidable team player with a hands-on, proactive approach.

Duties:

-Delivering customer focused reception service, meeting and greeting clients and visitors

-Answering a busy switchboard

-Being the first point of contact to the highest standards

-Coordinating meeting rooms, reservations and diaries

-Organising all catering for all in-house events as required

-Ensuring that all reception stationery is replenished and ordered

-Arranging and recording courier bookings

-Preparing presentations and other ad hoc documents as required

-Maintaining health and safety standards in line with the company policy

-Ensuring reception area is maintained in a neat, tidy and organised manner at all times.

To succeed in this role, you will:

-Have solid experience as a Receptionist, ideally within a corporate environment

-Have an outgoing, confident personality

-Be a team player

-Used to a fast-paced, ever-changing schedule and priorities

-Ability to work autonomously

-Superb attention to detail with excellent MS Office skills

-Ability to deal with a variety of people at all levels

-Be customer service focused

-Must possess discretion and demonstrate a clear understanding of the confidential nature of this role

-Proactive approach to problem solving and the ability to juggle multiple work streams

-Immaculate presentation and presence

Hours of work: 2 shifts of 7am-4pm or 10.30am-7.30pm on a two week cycle.

(Please note that due to the large number of applications we receive, we can only get back to successful candidates).
Click here for futher info and to send your CV
Client booking ref: HU
Added: 15/05/2018

PA/Secretary with Admin Duties £15ph

A renowned regulatory body based in a beautiful office in the heart of London’s Westend is looking for a PA/Administrator with a strong skillset to join them on a temporary basis for a 12 week booking. They are looking for someone with great communication skills, able to thrive in a constantly changing environment and has excellent time management and organisational skills.

This role will include:

-Heavy minute taking and producing a detailed record of meeting.

-Arranging team meetings, working closely with the PA’s

-Maintaining and tracking an action and issue log, following up on requested actions

-Ensuring high quality agendas and papers are distributed within set deadlines.

Requirements:

-Excellent listening, typing skills and use of English

-Be able to concentrate closely for long periods of time despite distractions

-Be able to work with a high level of attention to detail

-Be able to summarise information effectively and accurately without losing important details.

-This is a temporary role for 12 weeks, paying £15 per hour. You must be available to start immediately.

***Please note due to the large number of applications we receive, we are only able to get back to successful candidates on their application. Thank you for your understanding***
Click here for futher info and to send your CV
Client booking ref: CR-18894
Added: 15/05/2018

Bilingual Customer Services £21k

Are you a French, Spanish or Italian speaker looking for full-time work within the hospitality and tourism industry and happy to work weekends?

Hours of work are 9.30-5:30pm, 5 days a week. Note that 2 of the 5 days will be on a Saturday and Sunday, and you can choose which 3 days during the week you work. You may sometimes be required to work additional days for which you will either be paid overtime, or you can take time off in lieu. Of course if you want a weekend off, you can take it as holiday.

A leading seller of tickets for London attractions is looking for someone reliable, flexible and ready to get stuck-in to work in one of their ticketing offices in central London as their Assistant Manager.

You must be happy working on your feet for much of the day, be a quick worker who enjoys routine work and have basic IT knowledge as you will be required to use their specialist software. Main duties will include supplying tickets, queue control and offering advice on where to go and directions to various attractions when asked. Additionally you will cover for the manager when she is on holiday or out of the office, so you must be happy to step up and take charge when required.

This is a great opportunity for someone who is looking for flexible work who would like to utilise their language skills in a friendly environment and is happy working weekends. If you’re happy to work 5 days a week to include weekends, but with flexible days during the week, don’t delay, apply now!

***Please note that we are unable to get back to candidates on the progress of their application unless they have been invited for interview***
Click here for futher info and to send your CV
Client booking ref: CS-18908
Added: 11/05/2018

Office Manager/PA £25-33k

This boutique Financial company based in the heart of the City of London are currently on the search for a fantastic Office Manager/PA to join their team.

If you are an organised, driven and adaptable person then this is the role for you.

In this pivotal and wide ranging role, duties will include:

-Managing the office front desk and welcoming guests in a warm and professional manner

-Assisting the team with administration tasks

-Communicating daily with the Head Office based in India

-Reporting and managing any maintenance issues

-Diary management for a team of 5

-Assisting both the HR team and the compliance officer on various matters

The ideal candidate will have the following:

-Excellent interpersonal skills

-A great attention to detail with high knowledge of MS Office Skills

-Ability to adapt and respond to people of different levels

-Excellent communication skills and the ability to build an effective rapport at all levels

-An unflappable nature and an adaptable approach

-Ability to speak and understand Hindi is an advantage.

The hours for this role are 9am-5:30pm, paying between £25-33k. Your benefits will include 30 days holiday per year, not including 12 Bank Holidays plus bonus.

If you think this sounds like the perfect role for you then get in touch.
Click here for futher info and to send your CV
Client booking ref: HU
Added: 08/05/2018

Temporary Watford Receptionist £9ph

Our client is a huge property management consultancy company based in the heart of Watford. They are currently in need of a temporary receptionist to join the team. This position is to start Monday 14/5 and is for two days

You must have previous reception experience for this position. You will be meeting and greeting all visitors, answering the phone and booking travel.

Please only apply if you are available immediately.

Responsibilities:

- Travel booking for teams

- Meet and greet all visitors

- Answer phones

- Direct calls accordingly

- Keep the reception area looking presentable

- Administration

Requirements:

- Switchboard experience is a must

- Booking travel experience is desired

- A true can do- team attitude

- Good MS Office skills

***Due to the high number of applications we receive you will only be contacted if you are successfully shortlisted. Thank you for your application.**
Click here for futher info and to send your CV
Client booking ref: 18895_CR_ARTS
Added: 04/05/2018

Team Assistant in Arts & Culture up to £33k + benefits

A fantastic global organisation that works closely with the arts, charitable and cultural organisations is looking for a Team Assistant with experience in the arts, culture or charity sectors.

To be considered for this role, you must have previous team assistant or significant admin experience within the arts, culture or charity sectors. If that’s you, read on!

You will be the go-to person and office lynchpin for this lovely team of 12, and will be the First Aider at Work and Fire Warden (all training will be provided). You will additionally look after all stationery, managing new joiners and the go-to person for any issues with phones and software.

Based in lovely offices in central London, as Team Assistant, in addition to the above you will be doing the below:

• Supporting 4 directors with inbox management, diary management, arranging meetings and calls, and managing their timesheets and expenses

• Acting as client team assistant: keeping a client list, new business documents, press cuttings and managing the CRM databases

• Formatting, printing and binding of presentations and pitch documents

• Managing the social media

Paying up to £33k, this is a fantastic opportunity for someone who is upbeat, proactive and happy to juggle ever-changing priorities and last-minute changes.

(Please note that due to the large number of applications we receive, we are only able to get back to successful candidates on the status of their application).
Click here for futher info and to send your CV
Client booking ref: CS-18870
Added: 01/05/2018

PA- Temp, Contract and Permanent

Are you looking for a role where you can get completely involved and enjoy going beyond anything asked of you?

We have a number of Temp, contract and permanent 1;1 roles available assisting leading consultants who specialise in placing C Suite people in leading companies and financial institutions.

You will be involved with Diary management, complex global travel arranging, formatting new business development presentations, expenses, updating the database, lots of candidate and client contact, all the logistics for both clients and candidates internationally.

The hours are 9-5.30pm but you will need to be happy to be on call 24/7 at times.

If you love a project and using your PA skills and experience .... this is the dream role for you.

You need to be ideally 55wpm typing and at intermediate level will all MS Office packages.

You also need to be a team person and happy assisting the other PA's when needed.
Click here for futher info and to send your CV
Client booking ref: CS-18874
Added: 01/05/2018

Marketing and Communications Manager £45-55k

We have an award winning global firm of architects in the heart of the City looking for an established Marketing and Communications Manager to join their team.

You will be managing a team of 4 and be responsible for developing marketing and communications processes for the London office.

You will analyse and report market trends, support the design team to develop client relationships and strategic partnerships, set the PR and communications yearly plan, maintain a customer relationship database and support the requests for qualifications process.

The main focus of the role is to provide professional input and regional marketing activities, ensure content, quality and standards reflect the company.

You will need to have experience of the architecture or design sector and have a minimum of 4-5 years experience in the field of marketing and communications . You need to be experienced in marketing, PR, production of tenders, presentations, digital and social media content.

The ideal candidate will have the following

-Degree in Business, Marketing or Communications

-At least 4-5 years experience in communications and marketing for an architecture, interior design or engineering firm

-Excellent writing and editing skills

-Intermediate skills in Microsoft Office and Adobe Suite

-Ability to lead others, drive results by planning, prioritising and meeting deadlines

The company are close to Liverpool Street station, hours are 9-5.30 and have amazing benefits
Click here for futher info and to send your CV
Client booking ref: SI-18817
Added: 01/05/2018

EA - Executive Search 1-1 £35-48k

Are you looking for a role where you can get completely involved and enjoy going beyond anything asked of you?

Our client is a global award winning Global Executive Search company in the heart of Mayfair.

This is a fabulous role supporting on a 1;1 Assisting a leading consultant who specialises in placing C Suite people in leading companies and financial institutions.

You will be involved with Diary management, complex global travel arranging, formatting new business development presentations, expenses, updating the database, lots of candidate and client contact, all the logistics for both clients and candidates internationally.

The hours are 9-5.30pm but you will need to be happy to be on call 24/7 at times.

If you love a project and using your EA skills and experience .... this is the dream role for you.

You need to be ideally 55wpm typing and at intermediate level will all MS Office packages.

You also need to be a team person and happy assisting the other EA's when needed.
Click here for futher info and to send your CV
Client booking ref: SI-18694
Added: 01/05/2018

Head of Human Resources £75-80k

An exciting opportunity has arisen for a commercially aware, strategic HR professional to join an established and expanding Marketing Communications Group.

You will be responsible for 4 of the group companies in the Communications field, the largest of which is a successful Financial and Corporate Public Relations Agency. You will have appoximately 250 people in your area and will be assisted by an HR Co-ordinator and HR Asst.

You will report directly into the CEO and Heads of Business and will work with them to deliver HR strategy to recruit, retain and develop the people to meet the business strategy.

You will need to be particularly strong in ER and Employment Law and have had a broad generalist role at a similar level.

Your commercial awareness will be used to work with the Senior teams to put in place strategy and processes, the ability to see the bigger picture and deal with often a lot of information is essential, in addition you will use your experience and confidence to provide advice, expertise and at time challenge Managers within the business.

A key area of the role is the development of the people, you will source or deliver initiatives.

This will be a challenging and rewarding role. You will work as part of a bigger HR function and although fairly autonomous will have the support of the HR Director and the wider team.

The successful candidate will be CIPD qualified with a solid background in HR probably across both corporate and creative organisations but definitely in a commercial organisation.

If you are interested in this role please forward your cv.
Click here for futher info and to send your CV
Client booking ref: CR-18878
Added: 01/05/2018

Traffic Manager 40-45k

Working in a successful global media agency as Traffic Manager (aka Operations Lead), you will be working as part of one of the key client teams. With a hugely impressive client list and fantastic working environment in funky offices, as Resource Manager you'll be at the heart of ensuring this team’s project work runs smoothly.

The Operations Lead role:

-Managing the scope of over 200 projects per year for the London and overseas offices

-Managing resourcing through careful planning, communication and analysis

-Liaising with all team members on resource allocation

-Planning and forecasting resource by keeping up-to-date with all current and upcoming projects

-Working on effectively utilising individuals' unbilled time on internal and individual projects

-Communicating effectively to include reporting and analysis

-Analysis and reporting on resource utilisation

-Cross-checking and approving contractor timesheets and invoices

-Managing sickness and absence in addition to holiday requests

-Maintain the client contact database and intranet content

Person spec:

-A confident and skilled people person with the ability to influence in a diplomatic way

-Previous proven experience as a Resource Manager or Traffic Manager within a busy agency

-Analytical and commercially aware with a pro-active approach to problem-solving

-Excellent attention to detail and foresight into potential clashes and problems

The successful applicant will have worked in a creative environment and gained previous proven experience within resource or traffic management. If you have the relevant experience and would love to join this vibrant agency, don’t delay, apply now!

(Please note that due to the large number of applications we receive, we are only able to get back to those who have been invited in for interview with Bis Recruit).
Click here for futher info and to send your CV
Client booking ref: 18842_CR_PTF
Added: 27/04/2018

Part-time Finance Administrator £20-25k pro rata

A friendly company specialising in design and architecture is looking for an upbeat and pro-active part-time Finance Administrator initially for 2 days a week. Over the course of the next 12 months the role will grow and you will increase the number of days you work so that eventually it becomes a full time position.

The role:

• Purchase ledger – coding and processing purchase invoices, expenses and dealing with credit control

• Sales ledger – posting sales invoices and converting pro-formas to invoices, updating sales ledger and allocating

• Updating and reconciling Sage with petty cash

• Bank reconciliation – updating Sage with purchase ledger payments, direct debits etc

• Assisting with the preparation of payroll which is done through an external company

• Preparing weekly spreadsheet with money in/proposed payments and current bank balance

• Preparing BACS files for purchase ledger

This is a fantastic opportunity for someone looking to work in a company where they will be made to feel welcome and be part of a fun and vibrant team in a buzzy environment. If this sounds like you and you’re looking for part-time work, don’t delay, apply now!

(Please note that due to the large number of applications we receive for each role, we are unable to get back to each individual on the status of their application).
Click here for futher info and to send your CV