17 Records Found.

Client booking ref: 18809_CR_MED
Added: 20/03/2018

Private Medical Receptionist/Administrator £22k

A lovely private medical practice on Harley Street is looking for an enthusiastic, warm and outgoing Receptionist/Administrator to join their small and friendly team on a permanent basis.

***To be considered for this role, you must have previous administrative and/or reception experience gained in private healthcare***

This is a full-time, 37.5 hour week from Monday-Friday with a variety of shifts on a rota each week with the earliest being 8:15am – 4:45pm and the latest 2-9pm (you would only need to do this shift once a week, either on a Tuesday or Thursday).

As a combined reception and administrative position, you will be based both on reception and in the back office, and will liaise with all departments within the practice. Duties in this busy, fast-paced role include:


• Answering all calls and transferring them to appropriate departments

• Liaising with other staff including support staff and consultants

• Chasing outstanding invoices and accounts

• Arranging and coordinating patient appointments

• Responding to email and website enquiries

• Assisting other departments as required

• General office duties


• Taking payments

• Welcoming and attending to visitors and patients

• Working in Excel

• Preparing daily sheets

• Preparing patient questionnaire for next day clinic

This is a lovely role for someone looking to work for a small, yet successful medical company who treat their staff well - you even get a free lunch each day! (Please note that due to the large number of applications we receive, we are only able to get back to successful applicants on the status of their application).
Click here for futher info and to send your CV
Client booking ref: 18808_CR_CEO
Added: 20/03/2018

PA to CEO (6 month maternity cover) £40-45k

A renowned regulatory body is looking for a PA with senior C-suite level experience to support their busy CEO on a 6 month maternity contract. Ideally our client is looking for someone to start on Monday 9th April for a handover, however Monday 16th April will work if not.

***To be considered for this role, you must have proven C-suite level PA experience within a global, professional environment and be available to start on either of the above dates***

Working as part of a lovely team, as PA to the CEO, your role will include:

• Organising extensive international travel

• Managing the CEO’s complex diary

• Organising both off and onsite meetings with clients and colleagues

• Gatekeeping

• Preparing and editing documents in Word, Excel and PowerPoint in preparation for meetings

• Managing the CEO’s budget and expenses

• Close communication with the CEO and senior management

If you have the relevant experience and are available for a 6 month maternity contract, don’t delay, apply now!

(Please note that due to the large number of applications we receive, we are only able to get back to successful candidates on the stats of their application).
Click here for futher info and to send your CV
Client booking ref: CR-18673
Added: 15/03/2018

Receptionist/Administrator £27K

A fantastic global market research agency is looking for a dynamic Receptionist/Administrator to join their successful, growing team.

With stunning creative offices overlooking the Thames, this is a varied role ideal for someone with previous reception and administration/PA experience looking for their next new challenge.

If you are degree-educated or equivalent, have the above experience and are looking for a busy Receptionist/Administration role where there’s lots to get involved with, read on!

As Receptionist/Administrator, you will be doing the below, plus much more:

•Owning front of house, ensuring each day runs smoothly and efficiently

•Answering and transferring calls and taking messages where appropriate

•Ensuring all clients and visitors are well looked after and given a first-class service, 100% of the time

•Dealing with all post, couriers and catering

•Booking the company’s 12 meeting rooms and keeping on top of bookings

•Assisting senior management with domestic and international travel bookings

•Liaising with building security and management and executing company policies

•Organising events around employee engagement, marketing and attracting top talent including roadshows and fairs

•Undertaking ad-hoc projects as required

To succeed in this receptionist position, you must possess the below qualities:

•A hardworking, can-do attitude where no job is too big or small

•Used to a fast-paced, ever-changing schedule and priorities

•Friendly, outgoing and a positive attitude

•Ability to work autonomously

•Superb attention to detail with excellent MS Office skills

•Ability to deal with a variety of people at all levels

If you have experience in a similar role and you’re looking for an ever-evolving position within operations where no two days are the same, don’t delay, apply now!

(Please note that due to the large number of applications we receive, we can only get back to successful candidates on the progress of their application).

Click here for futher info and to send your CV
Client booking ref: CS-18770
Added: 15/03/2018

PA/Business Administrator £38-40K

Our client is an global property investment company, their UK head office is based in the heart of the City. They are currently hiring a PA/Business Administrator to join the team as soon as possible, although they will wait notice.

This is a really fantastic opportunity for someone who is looking for PA role with side projects! In this position you will be assisting the two Directors and a team of 8 with travel, diary, administration duties. You will also be expected to understand the investments they are working on and even in time step in for team members on meetings.

You will be the go to person, keeping the team organised and delivering objectives on time. They are looking for someone who has previous proactive PA and business administration experience. If this is you, please read on and apply!

• Extensive diary management

• Provide efficient and professional administration for the team (e.g.; produce presentations, documents, reports, briefing papers and draft correspondence)

• Liaise with external parties - act as Ambassador.

• Anticipate the needs of the Directors

• Oversee frameworks and processes

• Manage and co-ordinate management roadshows

• Manage and submit Director expenses

• Organise offsite events

Skills required:

• Exceptional communication, both oral and written, and interpersonal skills

• Excellent organisation skills and ability to meet regular deadlines

• Assertive, a team player, someone who works under pressure and is self-sufficient and motivated

• Strong attention to detail whilst maintaining high quality standards

• Able to demonstrate initiative and judgement in carrying out day-to-day role

• Ability to handle multiple assignments while showing diplomacy and efficiency in a high pressure environment

Click here for futher info and to send your CV
Client booking ref: CS-18718
Added: 13/03/2018

Receptionist £30-35K

A global executive search company in Mayfair is looking for an exceptional corporate Receptionist to join their successful team.

If you are an experienced Receptionist in corporate roles with great attention to detail and customer service experience, then this is the perfect role for you.

You will be working alongside another receptionist in a fantastic building with very high-profile clients. You will need to have excellent customer service skills and be able to demonstrate these daily as you will also be doing some hospitality. The ideal candidate will come from a five-star customer service professional background, be a formidable team player with a hands-on, proactive approach.


• Delivering customer focused reception service, meeting and greeting clients and visitors

• Answering a busy switchboard

• Being the first point of contact to the highest standards

• Coordinating meeting rooms, reservations and diaries

• Organising all catering for all in-house events as required

• Ensuring that all reception stationery is replenished and ordered

• Arranging and recording courier bookings

• Preparing presentations and other ad hoc documents as required

• Maintaining health and safety standards in line with the company policy

• Ensuring reception area is maintained in a neat, tidy and organised manner at all times.

To succeed in this role, you will:

• Have solid experience as a Receptionist, ideally within a corporate environment

• Have an outgoing, confident personality

• Be a team player

• Used to a fast-paced, ever-changing schedule and priorities

• Ability to work autonomously

• Superb attention to detail with excellent MS Office skills

• Ability to deal with a variety of people at all levels

• Be customer service focused

• Must possess discretion and demonstrate a clear understanding of the confidential nature of this role

• Proactive approach to problem solving and the ability to juggle multiple work streams

• Immaculate presentation and presence

Hours of work: 2 shifts of 7am-4pm or 10.30am-7.30pm on a two week cycle.

(Please note that due to the large number of applications we receive, we can only get back to successful candidates).

Click here for futher info and to send your CV
Client booking ref: 18709_CR_RATA
Added: 09/03/2018

Recruitment & Training Assistant £24-30k + benefits

A successful global advisory firm based in central London is looking for an enthusiastic Recruitment & Training Assistant to join their friendly team.

In this fantastic Recruitment & Training Assistant role paying £24-30k you’ll be working alongside a super friendly and motivated team who consistently strive for excellence. In this fast-paced environment, you will be responsible for the following:


- Managing and coordinating training events in London and Europe to include booking venues, lunches and evening events

- Producing training reports and analysing event attendance and feedback

- Collating and distributing training materials

- Maintaining the HR sharing portal, diary and calendar


- Coordinating interviews and the recruitment lifecycle from start to finish

- Booking travel and accommodation for candidates

- Managing the recruitment mailbox

- Building and maintaining a strong candidate relationship

- Ensuring interviewers have all briefing documents and collating feedback

- Maintaining records, talent pipelines and producing reports

- Managing the offer process, working closely with the HR Assistant with the onboarding of new hires

- Screening candidates via telephone

To be considered for this fantastic HR Assistant role, you must have:

- Previous office experience; experience within an HR team would be an advantage

- Experience setting up and managing events

- Excellent administrative skills to include prioritising and attention to detail

- A natural ability to build relationships and consistently be one step ahead

- Fantastic organisational skills with the ability to manage ever-changing priorities

- Experience working in a fast-paced office environment

If the above sounds like your sort of thing and you’d love to work within an HR team specialising in recruitment and training, this could be your next dream role, so don’t delay, apply now!

(Please note that due to the large number of applications we receive, we are only able to get back to successful applicants on the status of their application. Thank you for your understanding).
Click here for futher info and to send your CV
Client booking ref: SI-18312
Added: 09/03/2018

PA in Business Psychology - up to £30

A leading Business Psychology consultancy are seeking a bright, super organised and intelligent PA to join the team. Based in gorgeous offices in the Paddington area. This is a role with lots of responsibility and variety and is really interesting and challenging.

Working in a small team in the Client Liaison area you will providing full support to the consultants regarding workshops, training courses and project planning. You must love to organise, be great at events and enjoy being busy.

You will deal with some psychometric analysis - this involves good numeric skills and the ability to use excel.

Producing documents, presentations and workshop material. A great eye for detail and good Word and Powerpoint skills are essential.

Proof reading and composing correspondence.

Diary management and logistics, using Outlook

The successful candidate will probably be degree educated with a couple of years experience. You must love organising and have a great eye for detail.  An interest or background in psychology would be useful.

Please send through your cv if this role and organisation excites you.

Due to the large volume of applicants we are sadly only able to respond to candidates short-listed for interview.
Click here for futher info and to send your CV
Client booking ref: CR-18714
Added: 09/03/2018

PA/Team Assistant in Media £28K

A fantastic Global Media Agency with an amazing client list is looking for a PA to four Managing Partners and their team of approximately 45 to start in their funky London offices as soon as possible.

This is a fast-paced environment, so you must have had experience working as a PA/Team Assistant for a team of at least 15 in the past, and it is imperative you have significant experience booking complex international travel and visas.

PA responsibilities to the 4 Partners will include:

- Complex international travel bookings and itineraries including visa applications

- Extensive diary management

- Ad hoc inbox management

- Document creation and editing in Word, PowerPoint and Excel

- Arranging internal and external meetings including catering

- Organising client lunches and meetings

- Booking restaurants and sourcing venues

- Organising couriers and car travel

- Submitting expenses and timesheets

- General ad hoc duties as required

Team Assistant Responsibilities:

- Managing the new starter and leaver process

- Worldwide travel booking and visa applications

- Managing team attendance records, sick forms and visitor logs

- Liaising with other teams within the company on various projects

What they're looking for in you:

- Experience booking complex international travel and visas

- Previous experience working as a PA/Team Administrator in a fast-paced environment for a large team

- Excellent Microsoft Office skills including Word, Excel, PowerPoint and Outlook

- Confidence to work on own initiative and with limited supervision

- Highly organised with great attention to detail, accuracy and consistency

- Excellent communication skills, both oral and written

- A quick learner who enjoys overcoming challenges

- Switched on, focused and calm under pressure

- Strong team player

This company offers a fantastic benefits package, lots of social events to get involved with and a great working environment in their amazing central London offices with one of the best views in London! This is a great opportunity to step up to the next level where you will face a variety of different challenges each day.

(Please note that due to the large number of applications we receive, we can only respond to successful applicants on the status of their application).

Click here for futher info and to send your CV
Client booking ref: CS-18717
Added: 02/03/2018

Receptionist £24K

We have a leading charity looking for an experienced receptionist to join their Front of Office team at their HQ near Hampstead, Gospel Oak and Belsize Park stations.

The hours are 8.30 am to 5pm, Monday to Friday.

You will the Head Office Receptionist.

Duties will include

Meeting and greeting clients and visitors

Operate a busy switchboard

Meeting and greeting couriers

Monitor the email in-box

Receive and distribute the post

Ensure the kitchen is stocked with tea, coffee and milk

Keep reception tidy

Book the meeting rooms

Ensure all the meeting rooms are ready with AV equipment and flip charts when requested

Some admin support for the property and finance department

Do you have a minimum of two years reception experience and are reliable, punctual?

Are you professional, friendly and approachable?

Do you have excellent communication skills?

Are you available ASAP and can temp to perm ?

Do you have an easy commute to the North London location?

If you can say YES to all the above email me asap with your CV!

Click here for futher info and to send your CV
Client booking ref: CR-18628
Added: 02/03/2018

Office & Facilities Manager in Creative £40K

Are you an Office Manager or Facilities Manager looking for a new challenge? We have a fantastic opportunity for an upbeat and pro-active Office & Facilities Manager with proven experience to join a publishing & TV production company in the heart of London.

This is a sought-after opportunity for an Office/Facilities Manager with proven experience in health & safety, managing supplier contracts, maintenance budgets, fire safety and building projects to work in a diverse role where no two days are the same.

Here’s a bit of what you’ll be doing as Office & Facilities Manager:

Ensuring the buildings are kept in tip-top condition, tidy and adhering to health & safety standards at all times

Ensuring the company is compliant in all things health & safety

Managing all office moves and building projects

Being pro-active in responding to any buildings emergencies from a leaking tap to a bird getting stuck in the roof (highly unlikely we know!)

Responsibility for the security of the building and managing the manned guarding services and security systems

Maintaining excellent working relationships with suppliers, and managing all associated budgets and contracts

Giving new starters inductions on the buildings and health & safety training

Managing the two Receptionists, ensuring they are happy and motivated and working well as a team

This role needs someone who is always happy to go above and beyond the call of duty in everything they do. You'll get to know everyone in the company so you must be a real people person who enjoys everything from managing people to ensuring the working environment is ready for everyone to enjoy. If that all sounds pretty good to you, don't delay, apply now!

The salary for this position is £35-40k.

****Please provide a short, INFORMAL cover letter with your application. We want to get a feel for your personality, so please tell us why you think you'd be great for this role and don’t hold back!****

(Please note that due to the high number of applications we get to each role, we can only get back to applicants who are invited in for interview, on the status of their application).
Click here for futher info and to send your CV
Client booking ref: CS-18664
Added: 02/03/2018

EA to Chairman - Are you looking for a role that is 24/7? £70K

We have the most amazing opportunity for an experienced EA who likes to find the answer to a challenge.

Do you have the resources and connections to make the impossible happen?

Our client is the Chairman of a global expanding company who is based in the US and London.

You will be arranging international travel, you do need to have the experience of organising private jet travel.

The role is generally 60% personal PA duties and 40% business PA duties.

Business duties inc drafting correspondence, taking minutes, planning events, be the first contact for clients, expenses in different currencies,

On the personal side, you will have dealings with the family, extensive shopping, organising, fielding emails, all their private houses, staff, cars, boats etc.

You will also be dealing with the charities the company are involved with.

If you have had similar EA experience with a corporate office and enjoy a position where you are on call 24/7 then this could possibly be the role for you.

Plus, it would be an advantage if you have experience of having an assistant to assist you too!

Please note we do require a covering letter explaining why you think this is the role for you.

Click here for futher info and to send your CV
Client booking ref: HU Fashion
Added: 13/02/2018

Fashion Administrator - Temporary £9 per hour

Are you looking for an opportunity to join one of the world’s largest fashion brands? Then this could be the role for you!

Our client is a leading fashion house in North London, based in beautiful, state of the art offices. (If you need to drive they have a lot of onsite parking.)

They are currently in need of a temporary administrator to join their Product and Development team.

If you are available immediately and have excellent knowledge of excel then please apply now. This is a rolling temporary position and is paying £9 per hour.

Requirements: - Available immediately

- Good Microsoft Excel skills

- A keen interest in fashion would be great!

***Due to the high number of applications we receive, you will only be contacted if you have been successfully shortlisted. Thank you for your understanding***

Click here for futher info and to send your CV
Client booking ref: HU
Added: 18/01/2018

Market Research Receptionist - Temporary £11 p/h

An award-winning city based Market Research Agency are looking for a temporary receptionist and administrator to join the team immediately.

You must have previous reception experience and enjoy a very busy and dynamic environment. This company has offices all over the world, and their clients are global too.


- Manage the reception area alongside the other receptionist

- Meet and greet all visitors

- Organise and prepare all meeting rooms

- Office management, ensuring everything in the office is in order.

- Some travel organisation, overflow from the team of PA’s

- Planning office activities and events


- Previous reception experience is needed

- Excellent MSOffice skills

- An outgoing personality and positive attitude!

- A hardworking can-do attitude, ready to take on a variety of roles

The company are looking for someone who is going to assist in the overall office experience; creating a productive and enjoyable environment for all the employees.


The city


£11 per hour

***Due to the high number of applications we receive, you will only be contacted if you have been successfully shortlisted. Thanks for your cooperation and understanding ***
Click here for futher info and to send your CV
Client booking ref: HU
Added: 09/01/2018

Global Exhibitions Administrator - Temp to Perm £10.20 p/h

Are you interested in working for a Global Exhibition Company?

Do you enjoy providing assistance to ensure the company you work for is as efficient as possible?

Are you available to start January 03rd, 2018 on a temp to perm basis?

If so, read on as this role may be perfect for you!

You will be providing Administration support to the Events Sales team; your role will have no sales involved.

On a day to day basis, you will be responsible for ensuring all accounts administration/sales documentation are completed in a timely, efficient manner.

The team is extremely friendly, and on-hand should you have any queries.

The office is state of-the-art and everyone is casually dressed.


- Ensure the smooth operation of the event cycle, working together with various teams and departments within the company.

- Invoicing all events

- Manage all legal documentation and ensure that it is distributed to the appropriate parties

- Full management of workload in line with schedule set by Head of Sales Support

- Responding promptly to queries from external parties and representatives.

- Compliance with events policy, procedures and overseas regulatory requirements

- Customer account maintenance and assisting with improving the procedures


- Previous admin experience

- Excel Intermediate (minimum)

- Good at working within a team

- Attention to detail

- Ability to adapt, pro-active and a self-starter.




£10.20 per hour
Click here for futher info and to send your CV
Client booking ref: HU
Added: 09/01/2018

Creative Procurement Assistant - Temp URGENT £15-20 p/h

A global creative, not for profit organisation based in funky new offices in central London is looking for a temporary Procurement Assistant to join their growing team at an exciting time for the company.

This is a fantastic opportunity for someone who has had some procurement experience and is looking to grow within a role. The position will start as a temporary opportunity, however for the right candidate, it could potentially go permanent.

***You must be available immediately***

In this position you will be assisting with the following:

Manage relationships with suppliers and assist in negotiating good terms

Look after the procurement calendaring process

Assist coordinating the bid analysis process

Build and maintain supplier relationships and preferred suppliers

Ensure that supplier contracts comply with negotiated terms and are legally sound

As a Procurement Assistant, you don’t necessarily have to have bundles of experience in the above, but an interest in, and aptitude for all things operational with some transferable skills and experience.

The rate will be dependent on experience.

***Please note that we are only able to get back to applicants who have been invited in to register with Bis Recruit on the status of their application***
Click here for futher info and to send your CV
Client booking ref: HU
Added: 09/01/2018

Fashion Receptionist - Temporary £10-11 p/h

A well-known, renowned fashion brand is looking for an outgoing, friendly Receptionist/Office Administrator to join their funky new Head Offices in the city on a temporary basis. This role could potentially go permanent.

This is a fantastic role for someone looking to work as a Receptionist where you’ll get excellent exposure to the running of a business.

Main duties will include:

Providing a welcoming face of the company for all colleagues, guests and clients

Answering and fielding calls and emails

Booking cars and couriers

Ordering stationery and other office supplies

Logging staff holidays and sickness

Inducting new starters on health and safety

Booking meeting rooms

Ensuring the office is a tidy and safe place to work

Assisting the CEO's PA with ad-hoc duties

Covering for the CEO's PA including diary management, travel booking and other ad-hoc support to the wider team

Helping to run the company's 'Culture Club', thinking of creative ideas on social events and keeping up a great culture within the company

***Please note that due to the high number of applications we receive, we can only get back to suitable applicants***
Click here for futher info and to send your CV
Client booking ref: HU
Added: 09/01/2018

Part Time Property Receptionist - Temporary Ongoing £10 p/h

Our client is a Property Management company based in the heart of Oxford Circus. They are looking for a temporary part time front of house concierge who can meet and greet, transfer calls, assist with administration, ensure cleaning rotas are up to date and work closely with contractors. You must have previous reception experience and be used to giving 5* service.

This role is a part time position, the days of work will be half days on Monday and Tuesday.


- Manage the building reception front desk

- Assist with administration

- Produce the cleaning rotas

- Ensure all contractors are managed according to building policy

- Offer a 5* customer service to residents


- Previous reception experience

- Hands on administration

- If you have some experience of building management or facilities, this would be ideal

- Good MS Office skills


Oxford Circus


£10 per hour

***Due to the high number of applications we receive, you will only be contacted if you have been successfully shortlisted. Thank you for your cooperation***
Click here for futher info and to send your CV